What is this Policy for?
At Marketsmart Limited t/a Recruiteasy (”Recruiteasy”) we are committed to both respecting and protecting your privacy. Your privacy is safe with us as a business registered with the Government under the Data Protection Act 1998 and Registration Number ZA167505.
“We”, “Us” or “Our” means Marketsmart Limited or one of its trading names or trading styles including for the purpose of this website the trading names of “Recruiteasy” or “recruiteasy.co.uk”.
“You” means the person, firm, company or organisation browsing and/or using this website and “your” shall be construed accordingly.
This notice together with our Website Terms & Conditions of Use and any other agreed documents sets out the basis on which any personal or business or commercial data we either collect from you, or that you or a legitimate source provide to us, will be processed.
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) (“GDPR”) replaces the Data Protection Regulation (Directive 95/46/EC). It aims to harmonise data protection legislation in the UK and across the EU member states enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.
Your rights under GDPR apply from 25 May 2018 and are set out in this notice.
For the purposes of data protection legislation in force from time to time the Data Controller is:
Marketsmart Limited t/a Recruiteasy, 1 Templer House, Scott Close, Newton Abbot, Devon, TQ12 1GJ
Our nominated Data Protection Officer is:
Mr Paul Donnelly
Recruiteasy are a legal recruitment agency and employment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). We collect the personal data of the following types of people to allow us to undertake our core business and ancillary activities:
This is information about you that you give us by visiting our website www.recruiteasy.co.uk (“Website”) or by corresponding with us by phone, e-mail, SMS or otherwise. It includes information you provide when you:
The information you give us or Recruiteasy collect about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom, curriculum vitae (or career profile) and photograph and data that may be held on your professional profile available in the public domain e.g. via social media sites or business media sites or job board sites.
Recruiteasy may need to collect and process sensitive personal data about you. The GDPR defines sensitive personal data as data consisting of racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health or data concerning a natural person’s sex life or sexual orientation.
When you visit our Website Recruiteasy will automatically collect the following information:
Technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet, browser type and version, operating system and platform.
Information about your visit, including the full Uniform Resource Locators (URL) of each page visited, clickstream to and through our Website including date and time, jobs visited and searched for, download errors, length of visits to pages, and any information submitted through forms.
This is information Recruiteasy obtain about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card and personal recommendations. You will have normally supplied this information to such third parties and given your permission for its distribution to businesses such as Recruiteasy.
Recruiteasy use information held about you in the following ways:
To carry out our obligations arising from any contracts Recruiteasy intend to enter into or have entered into between you and Recruiteasy to provide you with the information and services that you request from us or that we think will be of interest to you because it is relevant to your career or to your organisation.
To provide you with information about other services or jobs that Recruiteasy offer that are similar to those that you have already been provided with or enquired about.
The core service Recruiteasy offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent recruitment. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.
Our legal basis for the processing of personal data is our legitimate interests, described in more detail below, although Recruiteasy will also rely on contract, legal obligation and consent for specific uses of data.
Recruiteasy will rely on any existing contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.
Recruiteasy will rely on legal obligations if we are legally required to hold information on you to fulfil our legal obligations.
Recruiteasy will rely on your consent for particular uses of your data and you will be asked for your express consent, if legally required e.g. when we are processing sensitive personal data or when gaining your permission to introduce you to a client (if you are a candidate).
Our legitimate interest in collecting and retaining your personal data is described below:
As a recruitment agency and an employment business, Recruiteasy introduce candidates and agency workers to clients for placement as temporary workers, contractors, sub-contractors, independent professional contractors or permanent employment. The exchange of personal data of our candidates and our client contacts is a fundamental and essential part of this process.
In order to support our candidates’ career aspirations and our clients’ resourcing needs Recruiteasy require a database of candidate and client personal data containing historical information as well as current resourcing requirements.
To maintain, expand and develop our business Recruiteasy need to record the personal data of prospective candidates and client contacts.
Should Recruiteasy want or need to rely on consent to lawfully process your data Recruiteasy will request your consent either orally or written or by email or by SMS or by completing an online process for the specific activity (e.g. when registering a vacancy or as a candidate or when you apply for a job) when Recruiteasy will require your consent for and to record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.
Other Uses Recruiteasy will make of your data:
Recruiteasy will use this information:
Recruiteasy do not currently undertake automated decision making or profiling but may do so in the future. Recruiteasy use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always ultimately be involved in the decision-making process.
Recruiteasy will share your personal information with:
Any member of our group both in the EEA and outside of the EEA.
Selected third parties including:
The lawful basis for the third-party processing will include:
The data that Recruiteasy collect from you may be transferred to, and stored at, a destination outside the EEA. It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. Recruiteasy will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
All information you provide to us is stored on our secure servers. Where Recruiteasy have given you (or where you have chosen) a password which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. Recruiteasy ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although Recruiteasy will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to or via our Website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Recruiteasy will retain your personal data for as long as necessary in order to provide the recruitment service to you and for the purposes of satisfying any legal, accounting, regulatory or reporting requirements.
Recruiteasy do the following to try to ensure our data is accurate:
The criteria Recruiteasy use to determine whether we should retain your personal data includes:
Recruiteasy may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our systems. We may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data onto our database, unless requested to do so.
For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.
You have the right to ask us not to process your personal data for marketing purposes. Recruiteasy will usually inform you (before or during the process of collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and we will collect express consent from you if legally required prior to using your personal data for marketing purposes.
Our Website may, from time to time, contain links to and from the websites of our partner networks, regulatory bodies, industry bodies and affiliates, advertisers and other affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and terms and that Recruiteasy do not accept any responsibility or liability for these websites and how they operate. Please check their policies and terms before you submit any personal data to these websites.
The Data Protection Act 1998 and the GDPR give you the right to access information held about you. Recruiteasy also encourage you to contact us to ensure your data is accurate and complete. Please note that you will not usually need to pay a fee to access your personal data or to exercise any other rights. However, Recruiteasy may charge a reasonable fee if your access request for access is excessive. In such circumstances, we reserve the right to refuse to comply with the request.
A subject access request should be submitted by email to email@example.com.
Any significant changes Recruiteasy make to our Data Protection and Privacy Notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back regularly to see any updates or changes.
Questions, comments and requests regarding this Notice are welcomed and should be addressed to:
The Data Protection Officer
Marketsmart Limited t/a Recruiteasy, Unit 1, Scott Close, Newton Abbot, Devon, TQ12 1GJ
or via email to firstname.lastname@example.org
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